Introduction

To achieve the best results, you want to prepare your participation well. As the organizer of the exhibition, we would like to offer you some help. 

This exhibition guide provides practical information from A-Z for you as an exhibitor at the exhibition V2 Security.

We hope the information will be helpful to you before and during the event and ask you to read the material thoroughly, so that the exhibition is going to work as well as possible for the benefit of all involved.

If you are unsure about practical issues, or require additional information, please feel free to contact us. Our contact information can be found in section 1.1.

Pay special attention to:

• The checklist with all deadlines (Section 3)
• Deadline for ordering of technical services - Monday, February 1, 2027.
• Time of delivery of goods
• Times of assembly and disassembly of booths
• Admission before, during and after the exhibition
• Parking before, during and after the exhibition

Table of contents

• 1. General Information
  • 1.1 Addresses and contact information
    • 1.1.1 Venue
    • 1.1.2 Exhibition team
  • 1.2 Opening hours
    • 1.2.1 Setup
    • 1.2.2 Dismantling



• 2. Practical Information
  • 2.1 Production department
  • 2.2 Ordering and payment
  • 2.3 Complaints
  • 2.4 Delivery of goods prior to the exhibition
  • 2.5 Pick-up of goods after the fair
  • 2.6 Access to Aarhus Congress Center
  • 2.7 Banner and build height
  • 2.8 Electricity and Lighting
  • 2.9 Mounting and installation of exhibitor’s own material
  • 2.10 Floors
  • 2.11 Comfort package / Printing of your banner wall
  • 2.12 Help building your stand
  • 2.13 Co-exhibitors on your stand
  • 2.14 Strain on the Roof Construction
  • 2.15 Internet connection
  • 2.16 Cleaning
  • 2.17 Storage and inventory
  • 2.18 Waste
  • 2.19 Reception
  • 2.20 Personal items and wardrobe
  • 2.21 Toilets
  • 2.22 Parking
  • 2.23 Café
  • 2.24 Serving of food and drinks on stand as merchandise
  • 2.25 Fire and emergency exits
  • 2.26 Hotels
  • 2.27 City



• 3. Checklist for Participation



• 4. Online campaign and catalogue
  • 4.1 Create your online campaign
  • 4.2 Contact



• 5. Exhibitor portal & leadscanner
  • 5.1 Your Visitors
  • 5.2 Invitation link
  • 5.3 Exhibitors Badges/Work passes
  • 5.4 Lead Scanning tool

1. General Information

1.1 Addresses and contact information

1.1.1 Venue

Aarhus Congress Center
Margrethepladsen 1, 8000 Aarhus C
Website: www.aarhuscongresscenter.dk
E-mail: maja.asboe@radissonhotels.com

Booth materials are transported to: 
Aarhus Congress Center
Hjørnet af Eckersbergsgade og Gebauersgade
8000 Aarhus C

Bigini
Ulrich Jung
E-mail: ulrich@bigini.dk
Tel no: +(45) 28 40 31 17
Website: www.bigini.dk/v2-security-aarhus

1.1.2 Exhibition team

Henrik Bækgaard
Venue Manager / Exhibition / Stand Construction / Exhibitor Services
E-mail: heb@ing.dk
Tel no.: +45 6165 5881

Andreas Späth
Customer Success & External Relations Manager
E-mail: ans@ing.dk
Tel no.: +45 8711 8805

Maria Holst
Project Manager V2 Security, Aarhus
E-mail: mhh@ing.dk
Tel no.: +45 2285 2060

Helle Kirk
Senior Consultant
E-mail: hek@ing.dk
Tel no: +45 2333 3030

Helle F. Andersen
Commercial Brand Manager
E-mail: hfa@ing.dk
Tel no: +45 3326 5397

Daniel Bergsagel
Program Director
E-mail: dab@ing.dk
Tel no.: +45 2680 8384

Nicolas Jøns Larsen
Brand Manager V2 Security
E-mail: njl@ing.dk
Tel no.: +45 2065 3707

All technical and practical questions regarding implementation of the exhibition please contact Bigini.

All general questions about the event, including contracts, participants, online and program please contact exhibition team.

1.2 Opening hours

1.2.1 Setup

Tuesday, the 23th of February 2027 
4 pm to 10 pm

Booths larger than 18 m² have extended access
8 am to 10 pm

Access for exhibitors during the event
Wednesday, the 24th of February 2027 
7.30 am to 6 pm    

Thursday, the 25th of February 2027 
8 am to 10 pm

Please note that exhibitors and booths must be ready at:
8:15 am 24th of February 2027 

Access for the participants during the event
Wednesday, the 24th of February 2027 
8.30 am to 6 pm

Thursday, the 25th of February 2027 
8.30 am to 3 pm

1.2.2 Dismantling

Thursday, the 25th of February 2027 
3 pm to 10 pm

Note: Dismantling of booths or removal of exhibited products may not commence before 3 pm when the event is officially finished. Biginis technicians will help with removal of banners and such. Exhibitors are welcome to borrow ladders for dismantling but it is prohibited to crawl on columns or tear in drop paper banner walls.

Everything from the booth must be removed during dismantling hours. 

For the sake of the event’s overall experience, exhibitors may only dismantle their stands after the fair has closed.

A DKK 5,000 fine will be issued for any stand takedown before 3:00 PM

2. Practical Information

2.1 Production department

Bigini’s production department is responsible for setting up stands, lighting, sound, etc. and they will be available during the entire build up with advice and assistance to the exhibitors.

If you build your own stand and need help, you can order technical assistance from Bigini: www.bigini.dk/v2-security-aarhus

Use of external technical equipment must be approved by Bigini´s production department. All instructions from them must be followed.

Please contact Ulrich Jung: ulrich@bigini.dk.

2.2 Ordering and payment

For ordering services from Bigini, please use the following link:
www.bigini.dk/v2-security-aarhus, where you can review the available options.

The deadline for orders is Monday, 1. February 2027.

Payment for all orders is made directly on the Bigini website. If you require additional services during the exhibition, please contact Bigini’s production department.

Please note that a minimum of 30 minutes will be invoiced when ordering technical assistance.

2.3 Complaints

If you have any complaints about deliveries provided by Bigini or the venue we must ask to have them in writing before the exhibition closes. Otherwise, complaints are not accepted.

2.4 Delivery of goods prior to the exhibition

Goods or exhibition material must be delivered no earlier than Tuesday the 23^rd of February 2027 due to Aarhus Congress Center’s very limited space for storage. Please make sure the goods are marked with exhibition name, boot number, company name and contact information and that the goods are delivered at your stand.

Furthermore, it is necessary that the goods are delivered freight free, as organizer or Aarhus Congress Center cannot pay for the delivery. Please note that Aarhus Congress Center and the organizer are not liable for goods delivered before or during the exhibition. Although the organizer or Aarhus Congress Center has acknowledged receipt, the goods are at the exhibitor’s own risk.

Delivery address, see section 1.1 "Addresses and phone numbers".

2.5 Pick-up of goods after the fair

If the goods are returned by carrier, the pallets/boxes must be repacked and be marked with the return address and contact information. Goods must be removed within the dismantling period Thursday the 25^th of February 2027 between 3 pm and 10 pm. Other times for pickup must be arranged with the project coordinator and the possibility depends on the date for next event in Aarhus Congress Center.

2.6 Access to Aarhus Congress Center

The gate can be opened as required. Access to the unloading area is located at the corner of Eckersbergsgade and Gebauersgade. Please be mindful of other exhibitors by promptly unloading your booth materials and moving your vehicle away from the gate to allow others access. Parking is not allowed in the unloading area. Parking is available at the parking lot on Sonnesgade by the railway or in the underground parking garage. The price is 28 DKK per hour, and payment can be made via parking apps or parking meters. Since the gate and doors are open, there is a draft in the hall, so please remember to wear warm clothing.

2.7 Banner and build height

It is not permitted to hang banners above your booth at V2 Security Aarhus.You may build up to 2.5 meters in height. For island stands it is allowed to build up to 3 meters.

Logos must not be placed facing neighboring booths, as this could cause confusion for visitors.

All setup and exhibition materials must remain within the booth area during the exhibition, to ensure the overall layout, flow of the exhibition, cleanliness, and emergency exit routes are maintained.

2.8 Electricity and Lighting

Electricity and lighting are ordered from Bigini www.bigini.dk/v2-security-aarhus

If you have a comfort package, electricity and lightning are included. Setting up, dismantling and focusing of light is carried out by Bigini.

2.9 Mounting and installation of exhibitor’s own material

Bigini can help with advice and guidance about mounting materials on the booth. Signs and the like must not hang or protrude onto gangways and open areas. 

It is prohibited to damage Aarhus Congress Center’s floors, walls, roof construction and materials with screws, drills, nails or in any other way.

2.10 Floors

The mahogany floors in Aarhus Congress Center are strong, but easily absorbs colored liquids, paint, oil, red wine and the like. Heavy, pointed and sharp objects will scratch the floor. Exhibitors are requested to avoid damaging the floor and if necessary, lay a grease and oil absorbent surface. The production department must be contacted if objects weighing in excess of 750 kg are exhibited. The use of tape TESA no. 4964 is permitted. If exhibitors wish to use other types of tape, please contact the production department.

2.11 Comfort package / Printing of your banner wall(s)

Booth includes:

• Back wall with 4-color print
• Side wall with 4-color print (only for 9 m2 and 12m2 stands, that have a stand on one of the sides)
• 4 mullespot lights
• Black carpet
• 1 high table with white tablecloth
• 2 chrome barstools
• 1 Dragør counter in white with print (print size W:952 H:875 mm)
• Electric plug 230 v with 3 outlets
• Free Wi-FI

If a printed banner side wall + 2 spotlights is desired, please contact Ulrich Jung, ulrich@bigini.dk – additional cost 3,712 DKK excl. VAT.For the printed back wall (and side wall - if decided at extra cost) send the final PDF file at a minimum of 100 DPI in 1:1 scale via WeTransfer to ulrich@bigini.dk with V2 Security and your stand number in the headline of the mail.

Dimensions:

• 9 m2: Back wall W 2910 x H 2500 mm + 20 mm bleed on all 4 sides.
• 12 m2: Back wall W 3895 x H 2500 mm + 20 mm bleed on all 4 sides.
• 18 m2: Back wall W 5865 x H 2500 mm + 20 mm bleed on all 4 sides.
• Side Wall: W 2910 x H 2500 mm + 20 mm bleed on all four sides. (only for 9 m2 and 12m2 stands that have a stand on one of the sides)
• Front of desk: W 952 x H 875 mm – no bleed

Read more here: www.bigini.dk/v2-security-aarhus

If you also bring you own logo banners etc., they must be of non-combustible material or fireproofed.

2.12 Help building your stand

If you need professional help building your stand, you can contact www.bigini.dk. 

2.13 Co-exhibitors on your stand

Each exhibitor may invite their partner(s) / suppliers on their exhibition stand at the fair. If a partner wishes to be registered as a separate exhibitor in the exhibitor listing and in all communication to visitors, please book a co-exhibitor package with your sales contact (First separate exhibitor is free of charge. For additional co-exhibitors the price is kr. 11.600,00) 

A co-exhibitor package includes: A separate listing at the same stand number in the exhibition website, onsite signage during exhibition and in any printed communication. In addition, each co-exhibitor will receive their own login and password for access to the event system (coded links and banners, upload whitepapers/case studies, free lead generation).

2.14 Strain on the Roof Construction

The production department in Scandinavian Congress Center must be approached via maja.asboe@radissonhotels.com for assistance before mounting heavy objects

2.15 Internet connection

The free WiFi internet supplied to the building is

Network: Radisson_Guest
Password: No Password

Cabled internet is not available.

2.16 Cleaning

Aarhus Congress Center is responsible for cleaning all public areas during the exhibition.

Exhibitors are responsible for cleaning stands, podiums, showcases etc. If you prefer Scandinavian Congress Center to do the necessary cleaning between day 1 and 1, the service can be ordered here.

There are containers outside the venue.

2.17 Storage and inventory

Aarhus Congress Center has a very limited space for storage, so storage inside Aarhus Congress Center is not possible. It is possible to order a container for outside storage, and must be arranged with Aarhus Congress Center prior to the exhibition - contact maja.asboe@radissonhotels.com. Collection of storage should take place during dismantling (Thursday the 25^th of February between 3 pm and 10 pm.) Access to stored goods during exhibition please contact production office. 

Storage is at the exhibitor’s own risk. All goods must be clearly marked with the name of the exhibition, dates, and name of the exhibitor and stand number. If the goods are not clearly marked, Aarhus Congress Center cannot store the goods.

2.18 Waste

Waste Containers are placed outside Aarhus Congress Center. Cardboard boxes must be folded. For smaller amounts of waste like plastic cups, napkins, etc. please use rubbish bins inside Aarhus Congress Center.

2.19 Reception

Aarhus Congress Center’s reception is open during setup, dismantling and during the exhibition. The reception at the hotel is open 24/7.

2.20 Personal items and wardrobe

Exhibitor’s bags, coats and similar personal items are kindly requested to be hidden from the public to ensure a beautiful and orderly impression at the exhibition. There is a wardrobe in the basement of the venue.

2.21 Toilets 

The main toilets are in the basement. Disabled toilet can be found on the ground floor. There are also toilets on the 1. floor.

2.22 Parking

Parking is prohibited in front of Aarhus Congress Center and on the roads round Aarhus Congress Center

You can find a list of the nearest car parks and stations here.

2.23 Café

The café is open during exhibition hours. If you want to pre-order lunch and all day coffee for you and your personnel - please do it through the following link: Cafe

Lunch bag: Sandwich + 1 water + 1 sweet treat, DKK 140 per day
Coffee: Free for all exhibitors and personnel

2.24 Serving of food and drinks on a stand as merchandise

It is emphasized that food and drinks are served on the booth. Catering can be ordered from Aarhus Congress Center – order via email maja.asboe@radissonhotels.com.

If the exhibitor wants to bring Coffee TUC TUC, logo water, food, drinks or similar there will be a waiver fee of DKK 1.500 ex VAT per day - it can be ordered in the webshop here – please select the item “Servering af mad/drikke på standen” and add it to your order.

Exhibitors are asked to contact our Venue Manager, Henrik Bækgaard, heb@ing.dk in advance for more detailed information.

Exhibitors are welcome to hand out treats such as sweets, nuts or similar small delicacies. Please contact project coordinator for further information.

2.25 Fire and emergency exits

The following practical regulations must be observed at all times:

• Fire and emergency exits must not be obstructed without the permission of the production department.
• Smoke, steam or fumes must not be generated.
• All inflammable material erected in the hall must be fireproofed
• Roof constructions on the booth is only allowed if approved by the production department
• Use of open fire must be approved by Scandinavian Congress Center
• Coffee-makers, electric kettles etc. in backrooms require a CO2 fire extinguisher, min. 5 kg.

2.26 Hotels

Radisson Blu Scandinavia Hotel is in the same building as Aarhus Congress Center. We are pleased to offer you the following booking code for the Radisson BLU Scandinavia Hotel, Aarhus: V2SE2302

The code is valid for stays from February 23^rd to 25^th 2027, and can be booked, subject to availability, until January 23rd 2027.

The number of rooms available at the special rate is limited, so we recommend booking your accommodation well in advance to secure a room at the discounted rate.

Please note that the code can only be used directly on the hotel's local website and that we are unable to offer alternative hotel accommodation at a comparable discounted rate in case of unavailability.

To book a single or double room at the special rate for the entire conference period, please use the link below:

Booking link

2.27 City

Transport time from train station to Aarhus Congress Center: 
5-minute walk.

Transport time from Airport to Aarhus Congress Center
Taxi: approx. 40 min.
Public transportation: approx. 50 min.

3. Checklist for Participation

4. Online campaign and catalogue

Our website is the tool to set up your online campaign for V2 Security. 

The website enables you to efficiently generate online exposure and leads through content marketing - before, during and after the event.

Everyone who registers as a visitor for the event gets access to an exhibition page where they can prepare their visit. They can read company profiles and download content (whitepapers, reference cases, business cases, etc.). You can make this information and content available for visitors through the website. 

As an exhibitor, you will have access to all available contact details of people who downloaded your content, to turn these potential customers into valuable prospects: the perfect form of online lead generation and an extension of your offline participation.

4.1 Create your online campaign

Your online campaign includes three components:

1. Exposure
2. Lead generation
3. Active matching with pre-registered visitors

You can organize and set up your own online campaign through our website. You can do so by registering via the link you have received in your welcome email. Here you can fill in or edit the requested information. The requested information includes: address, profile text(s), links and content (whitepapers, reference cases, videos, etc.).

4.2 Contact

For questions and/or comments, please contact our customer success team on exhibitor@v2security.dk.

5. Exhibitor portal & leadscanner

You can find all practical information about the expo in your exhibitor portal, including your invitation link, marketing kit, and the order form and so on. You will gain access to the portal via our website once you have registered for the event. Here, you can also find contact details, read about our VIP program, and much more.

If you haven't registered yet, please do so through the following link: https://www.v2security.dk/aarhus7/register?reg_type_id=1194443.

Please note that only the person who registered your company has access to the exhibitor portal. If you need additional access profiles, please contact our exhibitor email.

All communication regarding your online participation is handled via exhibitor@v2security.dk.

From the exhibitor portal, you will access your personal invitation link.

Through the exhibitor portal, you can also register your stand personnel. There is a maximum of four exhibitor staff members per stand for stands of 18 m² or smaller.

5.1 Your Visitors

Through your exhibitor portal, you can find your different lead lists with the actual number of visitors that have thus far registered using the invitations your company has distributed among clients and/or prospects. Note that this is if you have used the personal registration link from the previously mentioned section. Read more at 5.2.

The organization keeps exact track of which invitation numbers you have received. When a visitor registers with one of your invitations, the visitor is added to your lead list and they have the possibility to be selected as a VIP.

With this data you can make appointments and plan ahead. If you have made an appointment with a visitor, the chance that this visitor will actually visit your stand increases dramatically!

5.2 Invitation link

With your personal invitation link to the registration page of the V2 Security Aarhus website, you have an excellent opportunity to invite prospects and clients to the exhibition and your stand. The link has a special tag in it, which tracks all visitors registered via your link. The data of those visitors are directly available in your lead list that you find at your exhibitor portal at the exhibition website v2security.dk! 

The only thing you have to do is add the link you have received access through your exhibitor portal and add it in your email to your website and other marketing channels. Please make sure the page opens in a separate window.

5.3 Exhibitors Badges/Work passes

The exhibitor badges are valid during the buildup/breakdown period as well as during the show. Exhibitor badges are free of charge. They will become available at your profile page as the event approaches. Be aware that you have to print the badges yourself in colors.

5.4 Lead Scanning

During the exhibition you can make use of a lead scanner app to efficiently collect lead data from the visitors of your stand.

With the Lead scanner tool, you can scan visitor badges with your own smartphone or tablet. For this purpose, all visitors' badges have a QR code.  

Please find the guide for the lead scanning web toll on your exhibitor portal at the website 

All your leads will be available in the system when there is an internet connection. Here, you can browse your leads and export PDF or csv files.